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Invoicing and payments

Invoicing and payments for your dental clinic, from the visit to the invoice.

Collect when the visit ends, issue invoices with their series, close the cash desk every day and follow debtors from one place. Each step starts from the previous one and Oclivo is ready for VERI*FACTU.

InvoicesSample
F2026/00002Full invoice€60.00Issued
R2026/00001Credit note for F2026/00002−€20.00Issued
Ready for VERI*FACTU

Collected this month

€8,240.00

Payments

Collect in a couple of clicks, with the balance always up to date.

When the visit ends, “Collect” opens the payment with the concept already filled in. You record the amount and the split, and the patient's balance updates.

  • Payments, deposits and receiptsRecord payments and deposits and issue the receipt. The split goes by age or by hand.
  • Collect from the appointmentCharges for the work done are generated without duplicates and, after collecting, you are offered to invoice.
  • SEPA remittancesGenerates SEPA mandates and remittance files to collect by direct debit. Partial feature: it does not yet record the collection as a patient payment or import the bank's returns.
Today · Surgery 1Sample
10:00–11:00Navarro Ibáñez, L.

Filling · Surgery 1

Finished

Payments and refunds

6 Oct 2026 · Card€60.00

Invoices

F2026/00002Full invoice€60.00Issued

Collected this month

€8,240.00

Invoices

Invoices and credit notes, with their series and their record.

Issue full and simplified invoices with your series and numbering. If something must be corrected, it is rectified: the original invoice is never deleted.

  • Full and simplifiedWith your issuers, your series and their numbering.
  • Credit notes without deleting anythingYou correct with a credit note and the original stays in the history.
  • Ready for VERI*FACTUEvery invoice is issued with its record, fingerprint and QR code. Sending to the tax agency is not active yet.
Invoicing recordSample
F2026/00002Ready for VERI*FACTU
  • Fingerprint3F9A…C21D
  • Chained to the previous invoice
  • QR code
  • Sending to the tax agencyNot active yet

Cash desk and debts

The cash desk balances every day and unpaid balances are not lost.

Open and close the cash desk, split an amount into instalments and follow each debtor without spreadsheets.

  • Daily cash deskYou open it with its float, count at closing and see whether it balances.
  • Payment plansSplit an amount into instalments and see which fall due: overdue ones reach Pending items.
  • Unpaid balances and debtA single list of debtors, with a record of every action, and you collect from the same list.
Daily cash deskSample
ClosedBalanced
Opening float
€100.00
Cash payments
€240.00
Expected
€340.00
Counted
€340.00
Difference
€0.00

Payment plan

3 instalments of €120.00

  • Instalment 1Paid
  • Instalment 2Due 15 Oct
  • Instalment 3Pending

Insurers and tariffs

Each patient with their tariff and each part to whoever pays it.

A catalogue of treatments with prices, a tariff per patient and the insurers with their share, so you invoice the patient what corresponds.

  • Tariffs and catalogueA catalogue of treatments with prices and a tariff for each patient.
  • Insurers and co-paymentsManage insurers and who pays each part, and invoice the patient theirs.
  • Discounts and promotionsApply discounts and promotions with their rule and their limit.
Insurer and tariffSample
TariffPrivate tariff
Composite filling (1 surface)€60.00

Split of the amount

Insurer
€40.00
Patient
€20.00

Discount

Hygiene promotion10%

Limit: 3 uses

Settlements

What each professional is owed, calculated.

Calculates each professional's settlement from their production, lets you review it and records its payment.

  • Settlement by productionCalculates what each professional is owed for what they have produced.
  • Adjustments with a reasonAdd adjustments to each professional's month and the reason is recorded.
  • Payment recordedRecord the payment of the settlement and look it up later.
Settlement · OctoberSample
  • Dr. Alba FerrerPaid
    Production
    €4,200.00
    Settlement
    €1,680.00
  • Dr. Íñigo SalasPayment pending
    Production
    €3,100.00
    Settlement
    €1,240.00

Payment registered.

Expenses and suppliers

Supplier invoices read by AI, checked by you.

Record orders, delivery notes, supplier invoices, payments and expenses. You photograph the invoice and the AI proposes what it read: nothing is saved until you review and confirm.

  • Purchases and expensesOrders, delivery notes, supplier invoices, payments and expenses, with supplier prices and comparison.
  • The AI reads, you confirmThe invoice is read and left as a draft. You review, correct and confirm before saving.
  • Ready for your accountantLedger, form 347 and an export for your accountant.
Supplier invoiceSample
AI draftSaved
Supplier
Dental Suministros, S. L.
Invoice no.
A-2041
Date
2 Oct 2026
Total
€186.50

Saved: the invoice is now in expenses.

Everything it includes

The features of this area that exist today in the application, with sample data.

  • Payments, deposits and receipts

    Collect, record deposits and issue receipts, with the patient's balance always up to date.

  • Collect from the appointment

    When the visit ends, “Collect” opens the payment with the concept already filled in.

  • Invoices and credit notes

    Full and simplified invoices, with series, and credit notes without deleting anything.

  • VERI*FACTU

    Ready

    Invoices with record, fingerprint and QR, ready for the tax agency's system. Sending is not active yet.

  • Daily cash desk

    Open and close the cash desk every day and balance what was collected.

  • SEPA remittances

    Partial

    SEPA mandates and remittance files to collect by direct debit.

  • Payment plans

    Split an amount into instalments and see which fall due.

  • Unpaid balances and debt

    Follow each debtor and collect from the same list.

  • Insurers and co-payments

    Invoice the patient their share and manage who pays each part.

  • Tariffs and catalogue

    Each patient with their tariff and a catalogue of treatments with prices.

  • Discounts and promotions

    Discounts and promotions with their rule and their limit.

  • Professional settlements

    Calculates what each professional is owed for their production.

  • Purchases, suppliers and expenses

    Orders, delivery notes, supplier invoices, payments and expenses.

  • Supplier invoice read by AI

    Photograph the invoice and check what the AI read before saving.

  • Accounting and accountant

    Ledger, form 347 and export ready for your accountant.

  • Document design

    Put your logo and your details on quotes, invoices and receipts.

Frequently asked questions

What clinics usually ask about this area.

Next step

Oclivo thinks of everything. You think of your patients.

Request a demo and go through your schedule, your odontogram and your payments with us, with sample data. No commitment and no lock-in contract.

Before, during and after the demo, there are real people on the other end.